Free supplier resource · Updated July 23, 2026

Inspection packet checklist

Use this pre-shipment checklist to catch missing evidence, mismatched values, weak traceability, and incomplete release steps before the packet reaches Xometry.

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Always follow the live job requirements. The purchase order, Workcenter instructions, customer requirements, and current Xometry guidance override this general checklist.

Job / PO: ____________________Part number: ____________________Revision: ____________________Reviewer / date: ____________________

Step 1

Gather the job evidence

Put the complete shipment record in one folder before comparing values.

Inspection reportInclude the required Standard, Formal, CMM, FAI/FAIR, or customer-specific report.Purchase order and job instructionsUse the current PO, Workcenter instructions, and any customer-specific notes.Drawing when available and permittedInclude the controlled revision or record why drawing-based verification must remain offline.Certificates of ConformanceCollect the partner and customer-facing CoCs required by the job.Material and process certificationsInclude mill records, distributor records, heat treatment, finish, plating, and special-process certificates that apply.Part, marking, and packaging photosAdd readable evidence for the part, required markings, installed hardware, and protected parts in the box.

Step 2

Cross-check every document

A packet can be complete and still fail because two documents disagree.

Part number and drawing revision agreeCompare the inspection report, PO, drawing, CoC, traveler, and certifications.Order and inspected quantities agreeResolve partial-lot, sample-size, and shipped-quantity differences before release.Actual results are recordedConfirm measurable characteristics have numerical results—not pass/fail or visual-only entries.Tool type and traceable tool ID are presentConnect physical measurements to the calibrated device used.CERT entries have supporting recordsMake sure each material, finish, heat-treatment, hardware, or process claim has its source certificate.Heat and lot traceability is unbrokenMatch heat/lot identifiers through the mill record, distributors, processors, CoCs, and inspection report.Material grade, specification, and condition matchCheck temper, hardness, heat-treatment condition, origin, and other PO requirements where applicable.Approvals, signatures, and dates are completeConfirm the required authorized approval appears on every applicable record.All files and pages are readableOpen every file and confirm page count, orientation, resolution, and searchable or clearly readable content.

Step 3

Complete the physical release

Paperwork cannot prove every condition on the actual parts or package.

Workmanship is acceptableInspect for burrs, sharp edges, contamination, corrosion, damage, and finish defects.Critical features are physically verifiedCheck blind-hole breakthrough, countersinks, threads, inserts, markings, edge breaks, and special notes that apply.Packaging follows the active job instructionsConfirm protection, separation, labels, paperwork, sealing, and photo evidence before shipment.A qualified person made the final release decisionRecheck the live job requirements and record the authorized release.

Packet ready?

Use software for the cross-check. Keep people in the release.

VQC Checker automates the document comparison and shows the exceptions. A qualified person still owns the physical inspection and final shipment decision.

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Frequently asked questions

Use it with the right expectations

Is this an official Xometry checklist?+

No. It is an independent pre-shipment aid from VQC Checker. The active purchase order, Workcenter job instructions, customer requirements, and current Xometry guidance always control.

Can I print and use this checklist for free?+

Yes. Use the print button to save or print a clean copy. No account, email address, or payment is required.

Does completing the checklist guarantee acceptance?+

No. It helps reduce avoidable packet errors, but it cannot replace qualified inspection or guarantee customer approval.

Can VQC Checker perform the document checks?+

VQC Checker reads the uploaded packet, classifies the files, compares the values and traceability, and reports exceptions. Physical release checks still need a qualified person.

VQC Checker is independent software and is not affiliated with, sponsored by, or endorsed by Xometry. This page is general operational information, not customer approval, legal advice, export-control advice, or a substitute for qualified inspection.